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PRIVACY

Privacy

1. Privacy at a glance

General notes

The following notes provide a simple overview of what happens to your personal data when you visit this website. Personal data is any data with which you can be personally identified. For detailed information on data protection, please refer to the privacy policy listed below this text.

Data collection on this website

Who is responsible for the data collection on this website?

Data processing on this website is carried out by the website operator. Their contact details can be found in the section “Notice on the controller” in this privacy policy.

How do we collect your data?

Your data is collected, on the one hand, by you providing it to us. This may, for example, be data you enter into a contact form.

Other data is collected automatically or after your consent when you visit the website by our IT systems. This is mainly technical data (e.g. internet browser, operating system, or time of page access). The collection of this data takes place automatically as soon as you enter this website.

What do we use your data for?

Some of the data is collected to ensure the error-free provision of the website. Other data may be used to analyse your user behaviour. Insofar as contracts can be concluded or initiated via the website, the transmitted data is also processed for contract offers, orders, or other order enquiries.

What rights do you have regarding your data?

You have the right to receive information free of charge at any time about the origin, recipient, and purpose of your stored personal data. You also have a right to request the rectification or erasure of this data. If you have given consent to data processing, you can revoke this consent at any time for the future. You also have the right, under certain circumstances, to request the restriction of the processing of your personal data. Furthermore, you have the right to lodge a complaint with the competent supervisory authority.

You can contact us at any time regarding this and other questions on the subject of data protection.

Analysis tools and tools from third-party providers

When you visit this website, your surfing behaviour may be statistically evaluated. This is done primarily with so-called analysis programmes.

Detailed information on these analysis programmes can be found in the privacy policy below.

2. Hosting

We use the following hosting providers for our online services:

All-Inkl (website and analytics tool)

The provider is ALL-INKL.COM - Neue Medien Münnich, Inh. René Münnich, Hauptstraße 68, 02742 Friedersdorf, Germany (hereinafter All-Inkl). On the webspace rented there, we operate the website at unim8trix.com and the Matomo analytics instance at stats.unim8trix.com. For details, please refer to the privacy policy of All-Inkl: https://all-inkl.com/datenschutzinformationen/.

The use of All-Inkl is based on Art. 6 (1) f) GDPR. We have a legitimate interest in the most reliable presentation of our website. Insofar as a corresponding consent has been requested, processing takes place exclusively on the basis of Art. 6 (1) a) GDPR and § 25 (1) TDDDG (German Telecommunications Telemedia Data Protection Act), to the extent that the consent includes the storage of cookies or access to information in the user’s terminal device (e.g. device fingerprinting) within the meaning of the TDDDG. Consent can be revoked at any time.

Data processing agreement

We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract required under data protection law that ensures that All-Inkl only processes the personal data of our website visitors in accordance with our instructions and in compliance with the GDPR.

Hetzner Online GmbH (meeting booking service)

The provider is Hetzner Online GmbH, Industriestraße 25, 91710 Gunzenhausen, Germany (hereinafter Hetzner). On a server rented from Hetzner we operate our Cal.com instance at cal.unim8trix.com (see Section 6 — Meeting booking). For details, please refer to the privacy policy of Hetzner: https://www.hetzner.com/legal/privacy-policy/.

The use of Hetzner is based on Art. 6 (1) f) GDPR. We have a legitimate interest in the reliable provision of the meeting booking service.

Data processing agreement

We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract required under data protection law that ensures that Hetzner only processes the personal data of our website visitors in accordance with our instructions and in compliance with the GDPR.

3. General information and mandatory disclosures

Data protection

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.

When you use this website, various personal data is collected. Personal data is data with which you can be personally identified. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.

We point out that data transmission on the internet (e.g. communication via email) may have security gaps. Complete protection of the data against access by third parties is not possible.

Notice on the controller

The controller responsible for data processing on this website is:

Tobias Ratschkowski
Im Klostergut 14
31139 Hildesheim
Germany

Phone: +49 152 57080101
Email: legal@unim8trix.com

The controller is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (e.g. names, email addresses, etc.).

Storage duration

Unless a more specific storage period is mentioned in this privacy policy, your personal data will remain with us until the purpose for the data processing no longer applies. If you assert a justified request for erasure or revoke your consent to data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g. retention periods under tax or commercial law); in the latter case, deletion will take place after these reasons cease to apply.

If you have consented to data processing, we process your personal data on the basis of Art. 6 (1) a) GDPR or Art. 9 (2) a) GDPR, insofar as special categories of data within the meaning of Art. 9 (1) GDPR are processed. In the case of explicit consent to the transfer of personal data to third countries, data processing is also based on Art. 49 (1) a) GDPR. If you have consented to the storage of cookies or to the access of information in your terminal device (e.g. via device fingerprinting), data processing is additionally based on § 25 (1) TDDDG. Consent can be revoked at any time. If your data is required for the performance of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6 (1) b) GDPR. Furthermore, we process your data, insofar as it is necessary to fulfil a legal obligation, on the basis of Art. 6 (1) c) GDPR. Data processing may also be based on our legitimate interest in accordance with Art. 6 (1) f) GDPR. The legal bases applicable in each individual case are explained in the following paragraphs of this privacy policy.

Recipients of personal data

In the course of our business activities, we work together with various external bodies. In some cases, the transmission of personal data to these external bodies is also necessary. We only pass on personal data to external bodies if this is necessary in the course of contract performance, if we are legally obliged to do so (e.g. transfer of data to tax authorities), if we have a legitimate interest in the transfer in accordance with Art. 6 (1) f) GDPR, or if any other legal basis permits the transfer of data. When using processors, we only pass on personal data of our customers on the basis of a valid data processing agreement. In the case of joint processing, a contract on joint processing is concluded.

Many data processing operations are only possible with your express consent. You can revoke any consent already granted at any time. The lawfulness of the data processing carried out before the withdrawal remains unaffected by the withdrawal.

Right to object to data collection in special cases and to direct marketing (Art. 21 GDPR)

IF DATA PROCESSING TAKES PLACE ON THE BASIS OF ART. 6 (1) E) OR F) GDPR, YOU HAVE THE RIGHT AT ANY TIME TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS, AND FREEDOMS, OR THE PROCESSING SERVES THE ASSERTION, EXERCISE, OR DEFENCE OF LEGAL CLAIMS (OBJECTION UNDER ART. 21 (1) GDPR).

IF YOUR PERSONAL DATA IS PROCESSED FOR THE PURPOSE OF DIRECT MARKETING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR THE PURPOSE OF SUCH MARKETING; THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR THE PURPOSE OF DIRECT MARKETING (OBJECTION UNDER ART. 21 (2) GDPR).

Right to lodge a complaint with the competent supervisory authority

In the event of breaches of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work, or place of the alleged breach. The right to lodge a complaint exists without prejudice to any other administrative or judicial remedies.

Right to data portability

You have the right to have data that we process automatically on the basis of your consent or in performance of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another controller, this will only take place insofar as it is technically feasible.

Information, rectification, and erasure

Within the framework of the applicable statutory provisions, you have the right at any time to free information about your stored personal data, its origin and recipients, and the purpose of the data processing and, if applicable, a right to rectification or erasure of this data. You can contact us at any time regarding this and other questions on the subject of personal data.

Right to restriction of processing

You have the right to request the restriction of the processing of your personal data. You can contact us at any time regarding this. The right to restriction of processing exists in the following cases:

  • If you contest the accuracy of your personal data stored by us, we usually need time to verify this. For the duration of the verification, you have the right to request the restriction of the processing of your personal data.
  • If the processing of your personal data took place / is taking place unlawfully, you can request the restriction of the data processing instead of erasure.
  • If we no longer need your personal data, but you need it for the assertion, defence, or exercise of legal claims, you have the right to request the restriction of the processing of your personal data instead of erasure.
  • If you have lodged an objection under Art. 21 (1) GDPR, a balance must be struck between your interests and ours. As long as it has not yet been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, this data — apart from its storage — may only be processed with your consent or for the assertion, exercise, or defence of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of important public interest of the European Union or of a Member State.

SSL or TLS encryption

For security reasons and to protect the transmission of confidential content, such as orders or enquiries that you send to us as the site operator, this site uses SSL or TLS encryption. You can recognise an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

4. Data collection on this website

Cookies

This website does not set any cookies of its own. No cross-site recognition or tracking by us takes place.

Exception — meeting bookings via Cal.com: When you click the “Book meeting” button, our Cal.com instance at cal.unim8trix.com is loaded, which may set cookies in the course of its use. This only happens after your active click — before that click, no JavaScript or cookies from Cal.com are loaded. For details, see Section 6 (Meeting booking).

Server log files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

  • Browser type and browser version
  • Operating system used
  • Referrer URL
  • Hostname of the accessing computer
  • Time of the server request
  • IP address

A merging of this data with other data sources is not carried out.

The collection of this data is based on Art. 6 (1) f) GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimisation of its website — for this purpose, the server log files must be collected.

Enquiry by email, phone, or fax

If you contact us by email, phone, or fax, your enquiry, including all resulting personal data (name, enquiry), will be stored and processed by us for the purpose of processing your request. We will not pass on this data without your consent.

The processing of this data is based on Art. 6 (1) b) GDPR, insofar as your enquiry is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of enquiries addressed to us (Art. 6 (1) f) GDPR) or on your consent (Art. 6 (1) a) GDPR) if this has been requested; the consent can be revoked at any time.

The data you send to us via contact enquiries will remain with us until you request us to delete it, revoke your consent to storage, or the purpose for the data storage no longer applies (e.g. after your request has been processed). Mandatory statutory provisions — in particular statutory retention periods — remain unaffected.

5. Analytics tools

Matomo

This website uses the open-source web analytics service Matomo. We operate a Matomo instance set up exclusively for our website at stats.unim8trix.com on the webspace of our hosting provider (see Section 2 — All-Inkl). No transfer to third parties within the meaning of the GDPR takes place; All-Inkl is bound as a processor by the data processing agreement referenced in Section 2.

With Matomo, we analyse the use of our website to improve it technically and editorially. Data collected includes the anonymised IP address, pages viewed, referrer URLs, approximate geographic origin, and information about the browser and operating system.

Use is based on Art. 6 (1) f) GDPR. We have a legitimate interest in privacy-friendly, anonymous audience measurement. Consent within the meaning of § 25 (1) TDDDG is not required, since we do not set any cookies and do not store or access information on your terminal device beyond what is technically necessary.

IP anonymisation

Before storage, your IP address is truncated by at least two octets (for example, 203.0.113.42 becomes 203.0.0.0). The shortened IP can no longer be uniquely assigned to you.

No cookies

Matomo is configured on this website so that no cookies or other identifiers are stored on your terminal device. No cross-site recognition takes place.

“Do Not Track” is respected

If your browser sends the “Do Not Track” (DNT) header, no analytics data is collected from you at all. Please refer to your browser’s help for how to enable DNT.

Storage duration

Raw data is automatically deleted after 6 months; aggregated reports after 12 months.

Objection

You can object to data collection at any time — either by enabling “Do Not Track” in your browser (see above), or by email to the address listed under “Notice on the controller”. In the latter case, we will exclude your IP address from tracking server-side.

6. Meeting booking via Cal.com

For booking introductory calls, we use the open-source software Cal.com. We operate Cal.com on a server rented from Hetzner Online GmbH (see Section 2 — Hetzner) at cal.unim8trix.com. The commercial Cal.com Cloud service is not used; no data is transferred to Cal.com Inc.

Lazy loading

The Cal.com booker is loaded only after your active click on the “Book meeting” button. Before that click, no JavaScript, cookies, or other data from Cal.com are loaded. If you do not open the booker, no processing takes place.

Data collected

When you book a meeting, the following data is processed:

  • Name
  • Email address
  • Any notes or enquiry text you provide voluntarily
  • Time zone and chosen appointment
  • Technical data (IP address, browser, timestamp — via server logs on the Cal instance)

Processing is based on Art. 6 (1) b) GDPR (performance of pre-contractual measures at your request) and Art. 6 (1) f) GDPR (legitimate interest in offering a low-friction booking channel).

Storage duration

Booking data is stored for as long as is necessary for the initiation and performance of a contract, but no longer than required by statutory retention obligations (in particular § 147 AO, § 257 HGB — up to 10 years). After this period, the data will be deleted.

Cookies

Cal.com may set cookies in your browser when you actively open the booker (for example for session management and language settings). You can prevent cookies from being set in your browser at any time; with cookies disabled, the meeting booking may be limited.

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